What it does
- Generates the seven procedural documents.
- Notice of investigation, charge sheet, notice of hearing, chairperson minutes, outcome letter, certificate of service, and the warning record itself.
- Tracks warning expiry.
- Verbal three months, written six, final written twelve. Reminders go out by email and SMS before they lapse, so you never act on a stale warning.
- Assembles a CCMA bundle on demand.
- One indexed PDF — every document, the warning history, the audit trail — formatted for arbitration. R199 per export, only when you need one.
Why procedure matters
Most small businesses lose at the CCMA on procedure, not facts. The September 2025 Code of Good Practice: Dismissal (GN 3470, GG 53294, 4 September 2025) is the standard you'll be measured against — every step has a required notice, a required notice period, and a required record. Get the procedure wrong and the substance of the case stops mattering. The CCMA can award up to twelve months' compensation for a procedurally unfair dismissal, even where the misconduct itself was clear.
CasePilot is a workflow that keeps you on the procedure. Not legal advice — a checklist with documents attached.
How it works
- You describe the incident in plain language. No legal terminology required.
- CasePilot classifies the offence, checks the employee's warning history, and recommends a sanction level grounded in the Code.
- You generate a Notice of Investigation, send it, and capture the employee's response.
- If a hearing is warranted, CasePilot drafts the charge sheet and Notice of Hearing — automatically respecting the 48-hour rule.
- The chairperson runs the hearing using the prompt script and minutes template; you upload the signed minutes.
- CasePilot drafts the outcome letter and certificate of service, and writes the warning to the tracker with the correct expiry.
- If the matter goes to the CCMA, you click once and download the full bundle.
Pricing
From R299/month for a business with 1–5 employees. Annual billing comes with two months free. CCMA bundle export is R199 per bundle, charged only when you generate one.
A few things people ask
- Is this a substitute for a labour lawyer? No — it's a workflow tool.
- What if I get the procedure wrong? CasePilot's whole job is to stop that happening.
- Can I use it in Afrikaans? Yes — volledig in Afrikaans beskikbaar.
Built in South Africa for South African small businesses.
Seven days to walk a real disciplinary case through, with every document generated. No credit card.